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1. How we collect, use, or disclose your personal data

 

We only collect, use or disclose your personal data where it is necessary or there is a lawful legal basis for collecting, using or disclosing it. Except in limited instances where we indicate that certain information is processed based on your consent, we collect use, and/or disclose your personal data on the legal basis of (1) contractual basis, for performance of activity in relation to our relationship with you; (2) legal obligation, for fulfilment of our legal obligations; (3) legitimate interest, for the purpose of our legitimate interests and the legitimate interests of third parties, proportionate to your interest and fundamental rights and freedoms to the protection of your personal data; (4) vital interest, for the prevention or suppression of danger to a person's life, body, or health; (5) public interest, for the performance of task carried out in the public interest or for exercising of official authorities duties; and/or (6) the reason for an establishment and defenses of legal claims in the future.

 

1.1 The purposes on which we rely on your explicit consent.

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We may collect, use, and disclose the following sensitive data in order to:

• Health information, for consideration of hiring; for providing welfare and health benefits as stipulated in the employee work regulations, such as sick leave, compensation benefits for medical expenses, life insurance and non-life insurance; for payments and reimbursements of medical expenses; for activities and relevant welfare, e.g., preparation of meals; for human resource development and work assessment.

• Race and religion, for identification and authentication process in which race and religion data may appear in the identification documents and we may process your identification documents for identity authentication and verification or use it as a supporting document for entering into an agreement; for submission of VISAs and work permits application.

• Criminal records, for background check and consideration of hiring; for establishment and exercise of legal claims.

• Disability, for consideration of hiring; for provision of related facilities.

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Where legal basis is consent, you have the right to withdraw consent at any time. This can be done so, by contacting us through channels as specified in "How to contact us". The withdrawal of consent will not affect the lawfulness of the collection, use and disclosure of your personal data and sensitive data based on your consent before it was withdrawn. You are well aware that if you withdraw your consent for the collection, use and disclosure of personal data for purposes set out above, we may not be able to perform certain contractual obligations we have with you, or to pursue certain actions per your request.

 

1.2 The purposes on which we rely on other legal bases.

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We may collect, use, and disclose your personal data for the following purposes:

 

(1)  Job application, recruitment, interview, consideration, assessment, and conclusion of employment agreement, onboarding process (including visa and work permit process), applicant referencing, or transfer of employees from companies within SCBX Group;

(2) Communication and delivery of related documents;

(3) Assessment of payroll and calculation of salaries, welfares, and other benefits, including those of the beneficiary, for instance, the provision of provident fund and yearly health check;

(4) Preparation of payroll, salaries or compensations to be paid by DataX to you;

(5) Arrangement of welfare, benefits, and reimbursements concerning welfare programs, including health insurance and flexible benefits;

(6) Comply with applicable laws and employment-related requirements along with the administration of those requirements, such as income tax, social security, insurance deductions, health and safety, and employment and immigration law, tax payment;

(7)  Undertake and record of disciplinary action, make criminal report, give statements or information to the police, competence officer, court and other competent authorities;

(8)  Take action relating to disputes, dispute resolution including establish, exercise, or defend the legal claim;

(9)  Communications and announcements to employees and related personnels;

(10) Identity proofing and authentication;

(11)  Performance review and job assessment, consideration of KPIs;

(12) Maintenance of security and safety;

(13) Manage and keep the record for internal human resource management of DataX as well as track and record working hours;

(14) Provision of trainings, seminars, e-learning courses, tests, and record of relevant results;

(15) Internal and external report preparation;

(16) Provision of access to building and controlled premise;

(17) Consideration of termination, termination process;

(18) Arrangement of equipment, suppliers, and access to work environment, including access rights.

(19) Communication of welfares and products to employees.

(20) for other purposes as are reasonably required by us in connection with your employment/contract such as to proceed with the activities or operation for us or on behalf of us and as set out in your employment/contract agreement, the work rules, or any documents related to HR management and development;

(21)  for protection of your vital interests or that of another individual;

(22) for business organization such as merger, sale, purchase, joint venture, assignment, transfer or other disposition of our business, assets, or stock, or rehabilitation, capital venture, or any similar transaction, we may disclose your personal data to our assignee(s) of rights as part of such transactions.

(23) Preparation of salary certificate, income statement, work certificate, or other certificates concerning employment.

(24) for corporate communication, public relations, and other internal and external activities and events of DataX.

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